Data Protection

The following information relates to information collected and used to provide this site and new featured connected to it.

If you become a client of James Walsh Accountant Limited you will be issued with our terms of engagement which includes our Data Protection Policies.

What we need - Overview

  • James Walsh Accountant Limited is what is known as a “Controller” of the personal data you provide to us. We collect personal data about you and/or your business in the form of cookies and sign up information for our newletter service.

Why we need it

  • The data we collect is required to improve your experence and to remember preferences you have made relating to our website.

What we do with it

  • We only ever use your personal data with your consent, or where it is necessary:
    • To enter into, or perform, a contract with you.
    • To comply with legal duty.
    • To protect your vital interests.
    • For our own (or a third party’s) lawful interests, provided your rights don’t override these.
  • In any event, we’ll only use your information for the purpose or purposes it was collected for (or for closely related purposes).
  • We may process personal information for certain legitimate business purposes, which include some or all of the following:
    • Where the processing enables us to enhance, modify, personalise or otherwise improve our services/communications for the benefit of our customers.
    • To identify and prevent fraud.
    • To enhance the security of our network and information systems.
    • To better understand how people interact with our business.
    • To provide postal communications which we think will be of interest to you.
    • To determine the effectiveness of promotional campaigns advertising.
  • Whenever we process data for these purposes we will ensure that we always keep your personal data rights in high regard and take account of these rights and at all times.
  • When we process your personal data for our legitimate interests, we will make sure that we consider and balance any potential impact on you (both positive and negative, and your rights under data protection laws. Our legitimate business interests do not automatically override your interests – we will not use your personal data for activities where our interests are overridden by the impact on you (unless we have your consent or are otherwise required or permitted to by law).  You have the right to object to this processing if you wish, and if you wish to do so please let us know.  Please bear in mind that if you object this may affect our ability to carry out tasks above for your benefit.

Where we keep it

  • We are based in the UK all our physical records are stored securely at our premises within the UK.
  • We rely on cloud based solutions to offer many of our services. Where third-party service providers are used we take reasonable steps to ensure your data is stored securely in the UK in line with GDPR.  If you would like further information about a specific service please contact us.

How long we keep it

  • We will only use and store information for so long as it is required for the purposes it was collected. How long information will be stored depends on the information in question and what it is being used for.  For example, if you ask us not to send you marketing e-mails, we will stop storing your e-mails for marketing purposes (though we’ll keep a record of your preference not to be e-mailed).  This would not affect communications required to carry out our contract of engagement with you.
  • We are required by law to keep our records for a minimum period. The records include tax, accounts, statutory paperwork and anti-money laundering checks.  This is not an exhaustive list.  These records are kept under a legal basis and will be disposed of when legislation allows.
  • We continually review what information we hold and delete what is no longer required. We never store payment card information.  We will not retain your data for any longer than necessary.

What are your rights

  • We want to ensure that you remain in control of your personal data. Part of this is making sure you under your legal rights, which are as follows:
    • The right to confirmation as to whether we have your personal data and, if we do, to obtain a copy of the personal information we hold (this is known as a data subject access request).
    • The right to have your data erased (though this will not apply where it is necessary for us to continue to use the data for a lawful reason).
    • The right to have inaccurate data rectified.
    • The right to object to your data being used for marketing or profiling; and
    • Where technically feasible, you have the right to personal data you have provided to us which we process automatically based on your consent or the performance of a contract.
      This information will be provided in a common electronic format.
  • Please keep in mind that there are exceptions to the rights above and, though we will always try to respond to your satisfaction, there may be situations where we are unable to do so.